APA Timesheet

APA timesheets that actually do the maths.

Built for UK commercials HODs: enter call and wrap, the engine handles every APA rule, your crew taps one link to see their own hours.

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Spreadsheets, WhatsApp, mistakes, arguments.

There's a better way to run an APA timesheet.

Today
  • Manual Excel sheets, copy-pasted between productions
  • Easy to misapply an APA rule and not notice
  • Crew can't verify their own hours until the invoice arrives
  • Last-minute changes ripple across rows by hand
  • Disputes settled in WhatsApp threads at 11pm
With APA Timesheet
  • Engine handles every rule of the APA Terms
  • Templates and per-person overrides, no copy-paste
  • Crew taps a link, sees their own line items
  • Edit until you finalise; the maths recalculates instantly
  • One source of truth, shared with the team

Designed around how an APA day actually works

Built by someone who's done this on a Friday night and doesn't want to do it again.

Auto-calculate overtime per APA Section 4
Every rule of the APA Recommended Terms (Effective 1 Sept 2025) applied correctly. Day types, OT grades, triple time after midnight, break penalties, TOC, the lot. Verified against every worked example in the source document.
Multiple units, split locations, per-person overrides
Built for how crews actually work. Add your team once, override the exceptions on the days that need it.
Share one link, each crew member sees their own breakdown
Finalise the day, drop a link in WhatsApp. Each crew member taps their name, sees their own line items, flags issues directly.
Phones for crew, laptops for HODs
HODs enter on a laptop, crew check on a phone. Both layouts designed for the job, not retrofitted.
Draft, then finalise
Edit freely until you finalise. Once shared with crew, the maths is locked unless you explicitly re-open it.
APA rate updates handled
Engine is built to accept annual rate revisions. Productions are tagged with the rate version they were created under, so historical days stay correct.

Based on the APA Recommended Terms for Commercials Production. Read the source terms.

How it works

Three steps. The engine does the maths.

  1. 1

    Add your crew

    Once per production. Names, roles, agreed daily rates.

  2. 2

    Enter the day

    Call, wrap, break details. Per-person overrides for the exceptions.

  3. 3

    Share with the team

    Finalise. Send the link. Crew sees their own breakdown.

Trusted by film and commercial crews

Beta feedback from HODs running shoots in the UK.

Friday wraps used to mean an hour with a spreadsheet and a calculator. Now I tap wrap, hit finalise, and the invoice link is in the WhatsApp group before I'm out of the truck.
[Pending Real Testimonial]
1st AD, Sample Production Co.
The overtime maths is the bit I always second-guessed. Triple time after midnight, late-lunch penalties, all of it. Having the engine work it out and the crew see the same numbers I see has killed the disputes stone dead.
[Pending Real Testimonial]
Production Manager, Sample Commercials Ltd
I had three productions running over the same week. Used to be a nightmare keeping rates straight. One link per shoot day, crew check their own line, done.
[Pending Real Testimonial]
DOP, Sample Films

10-day free trial. No card required.

Pick monthly or save 20% on yearly. Cancel anytime.

Monthly
£11/month

Billed monthly

  • Unlimited productions
  • Unlimited crew per production
  • All APA day types
  • Share via web + PDF
  • Engine updates for new APA versions
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Yearly
Save 20%
£105.60/year

£8.80/month, billed annually. Saves £26.40.

  • Unlimited productions
  • Unlimited crew per production
  • All APA day types
  • Share via web + PDF
  • Engine updates for new APA versions
Start free trial

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Frequently asked

The honest answers. Tweak away if anything feels off.